Please see below the communication from National regarding moving the Association towards becoming a Limited Company.
The next communication should advise of a Special General Meeting early in the Winter.
YIF
Andrew
Continued friendship for 2024͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏ ͏
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Review update from Steve James IPP
Following the AGM in Liverpool where members voted to take steps to move towards the Association becoming a limited company, I thought it would be prudent to provide an update on progress.
As well as looking at incorporation it was agreed that we needed to review our structure and accordingly two workstreams were established one looking at incorporated status and the other reviewing the structure of the Association, with both workstreams reporting into a Steering group. The membership of each workstream and Steering group comprises floor members and members of our current National Council. On average 2 meetings have occurred each week plus supplementary meetings chaired by Bernard Elwen have occurred with a solicitor that we have engaged to provide expert advice.
In relation to the incorporation workstream we have undertaken an analysis and comparison of the advantages and disadvantages between a Community Benefits Society v a company limited by guarantee and have concluded that going down a limited guarantee route is the most favourable option for the Association. We will be recommending this approach in the Special General Meeting together with our proposals on the constitution of the legal Board of Directors. Our next steps are to draft the Articles of the company but this work can only be concluded once we know our proposed structure of the Association.
In relation to the structure workstream, we have undertaken a holistic review starting at the very beginning by reviewing our purposes and objects, our strategy and every post on the Board. Our next meetings will concentrate on the role of a National Councillor and how the Regions should be constituted for the future.
In terms of our proposals so far, we will be recommending the following at a Special General Meeting:
· Changes to our Purposes and Objects,
· That active community involvement should be incorporated in the duties of a Board member and form the 8th pillar in our strategy. The other seven pillars are Membership, Communication, Engagement, Fellowship, International, Good Governance and Financial Health.
· A written a statement on the role of the Operational Board which we have drafted
· A written purpose for each standing committee, which we have drafted
· A revised Operational Board structure
· Detailed job descriptions for every role on the Operational Board, which we have drafted.
I have heard some people say that progress is slow; I can assure you that that is not the case and I’m sure everyone would agree that we have to get it right first time. To this end we are working towards an early winter Special General Meeting where we can present our findings to you all.
To mitigate our liability, you will recall that I notified members that our insurance policy was revised prior to the AGM with our public liability insurance being increased from £10m to £20m.
The members of the workstreams/Steering group are Jason Thomson, Bernard Elwen, Andrew Hornby, Jerry Wilson, Ken Banfield, Jose Brinkman, Marcus Simmons, Stuart Bizley, Colin McKenzie, Derek Scott, Ralph Preston, Philip Burke, Paul Harding and John Barrett. I would like to personally thank them for their valuable contributions and dedication to ensuring that we come up with an Association fit for future purpose.
If you have any queries, please do not hesitate to contact me directly. Details of the date of the online Special General Meeting will be circulated in due course.
Yours in Continued Friendship and Continued Tabling
Steve James
National Immediate Past President
Calpe and District 41 Club 